Outputs from a Sales Ledger System
Typical outputs in a computerized sales ledger are as follows.
- Day book listing. A list of all transactions posted each day. This provides an audit trail i.e. it is information which the auditors of the business can use when carrying out their work. Batch and control totals will be included in the listing.
- Invoices. (if the package is one which is expected to produce invoices)
- Statements. End of month statements for customers.
- Aged debtors list. Probably produced monthly.
- Sales analysis report. These will analyze sales according to the sales analysis codes on the sales ledger file.
- Debtor’s reminder letters. Letters can be produced automatically to chase late payers when the due date for payments goes by without payment having been received.
- Customer lists (or perhaps a selective list). The list might be printed on to adhesive labels, for sending out customer letters or making material.
- Response to enquiries. Perhaps output on to a VDU screen rather than as printed copy, for fast response to customer enquires.
- Output onto disk file for other modules. Example, to the stock control module and the nominal ledger module, if these are also used by the organization and the package is not an integrated one.